Administration Coordinator

Administration Coordinator

Job Position – Administration Coordinator

Company Name – MAXCO Electromechanical LLC

Location: UAE

Industry: Electromechanical / MEP / HVAC

Employment: Full-Time

Salary: Competitive salary as per experience and qualifications

MAXCO Electromechanical is looking for an organized, proactive, and detail-oriented Admin Coordinator to support our day-to-day administrative activities and ensure effective coordination between departments, project teams, and external parties.

Education & Qualification
– Bachelor’s Degree / Diploma in Business Administration, Management, Commerce, Office Administration, or a related field
– Additional certification in Administration, Document Control, or MS Office will be an advantage

Key Responsibilities
– Coordinate daily office administration and operational support activities
– Prepare and maintain official correspondence, reports, records, trackers, and administrative documents
– Coordinate with Projects, HR, Procurement, Finance, Stores, HSE, and Operations for administrative requirements
– Manage incoming/outgoing correspondence, filing, documentation, and record-keeping
– Schedule and coordinate meetings, appointments, internal discussions, and management requirements
– Prepare meeting agendas, minutes of meetings, presentations, and follow-up action trackers
– Maintain employee/project-related administrative records and ensure documents are properly organized and updated
– Coordinate requirements for office supplies, facilities, vehicles, accommodation, travel, couriers, and other administrative services, as assigned
– Liaise with suppliers, service providers, clients, and other external parties for administrative matters
– Monitor pending administrative actions and ensure timely follow-up and closure
– Support management in preparing Excel reports, dashboards, presentations, and data summaries
– Ensure confidentiality and proper handling of company, employee, client, and commercial information

Candidate Requirements
– Minimum 2–4 years of experience in Administration / Coordination or a similar role
– Experience within the UAE Electromechanical, MEP, Construction, Facilities Management, or Engineering industry will be preferred
– Strong proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and MS Office
– Excellent coordination, communication, documentation, and follow-up skills
– Strong organizational and time-management abilities
– Ability to manage multiple priorities and work effectively in a fast-paced environment
– Good written and verbal communication skills in English
– Strong attention to detail and ability to maintain confidentiality
– UAE Driving Licence will be an added advantage
– Immediate joiners will be given preference

Email: qhse@maxcouae.com